To manage efficiently all financial and administrative crew related matters aboard the ship and to carry them out in a manner consistent with Viking Ocean Cruises’ high standard.
Preparation and administration of an accurate payroll, onboard crew accounts.
Processing crew cash advances and crew bank wires as per company guidelines.
Preparation and submission of Month end financial reports.
Preparation and assistance with Immigration and Custom clearance.
Liaising with agents and HODs for crew travel arrangements.
Crew medical disembarks in cooperation with the Medical team.
Accurate and complete administration of crew files including certification, travel documents, personal details, etc.
Maintenance of Crew manifests for on board safety regulations and international requirements.
Maintain an accurate cash float and request required funds from the Chief Purser in timely manner.
Diligent completion of signing off and on process for all crew members.
Make all the necessary travel arrangements for off signing crewmembers.
Communicate the vacation plan with HOD and Personnel Office. Request changes as per company guidelines.
Ensure vessel distribution of particular crew manifest information.
Ensure crew passport and visa validity.
Ensure crew Seaman’s Books are maintained and valid.
Liaising with Port Agents for crew sign on and off procedures and requirements.
Preparation of necessary documentation for inbound and outbound port clearance for crew.
Clearance of vessel for crew on arrival into port.
Update Crew manifests and systems for on board safety regulations and international requirements.
Active participation in onboard training programs.
Additional duties, not mentioned here, will be expected as per management request.