To perform all administrative services on any designated operated Vessel within the branch. Providing a professional and reliable financial and controlling service onboard. Ultimately responsible and accountable for data integrity in regards of all shipboard financial aspects, including payroll, inventories and operating budgets. Manage subordinates and monitor implemented efficiency measurements.
Efficient, prompt and accurate overall Administration.
Strategic inventory, financial, budget planning.
Assist with the achievement of departmental financial budgets and targets.
Open and proactive line of communication with shipboard and corporate management.
Manage payroll with all associated responsibilities.
Accurate and prompt reporting based on documentation requirement.
Establish and enforce cycle count schedules, for bars and spot checks.
Responsible for crew matters related to financial queries.
General maintenance of all internal operating systems.
Provide system training to the on board users.
Developing effective relationships and communicating with direct subordinates, supervisors, division heads and shipboard/corporate managers.
Maintaining the safe, cash book and daily cash flow requirements.
Processing, reviewing and approving ships cash expenditures.
Preparing daily revenue recaps.
Execute daily Fidelio/Micros reporting and reconciliation.
Preparing and submitting accounting documents as per documentation requirements.
Preparing and submitting concessionaire’s settlements and invoices.
Maintain and audit payroll system frequently to ensure data replication between HR and payroll system is up to date.
Providing general financial support for the F&B Department.
Forward hard copies of end of voyage files and various documents to Head Office.
Responsible for payment of Port Agents and sending the necessary reports to Head Office.
Generating financial reports in conjunction with and under the direction of the Food & Beverage Manager.
Maintain and communicating all budget and target files on daily basis.
Coordinate financial meetings with onboard management.
Provide budget vs. actual results and predictive forecast.
Monitor and report out port cash purchase transactions.
Allocate all expenses to the appropriate operating accounts.
Submit voyage Victual ling with 24 hours of voyage ending, after being controlled for accuracy.
Monitor Time & Attendance reporting and alert HOD with accumulated OT expenses.
Monitoring Rest Hour compliance and alerting the HOD.
Maintain operating system with daily guest count to support appropriate cost and revenue reporting.
Verify and confirm all special service items issued or provided.
Maintain credit and debit transactions by voyage.
Generating PPS payroll.
Activating debit cards.
Missing debit cards request.
Maintain Apollo Ships system on daily basis.
Prepare and execute voyage closing process.
Prepare EOM closing process, as per EOM checklist.
Monitor and assist with TAR process.
Reconcile revenue and consumption for each voyage.
Enforce bar inventory on voyage bases.
Review monthly budget results and confirm against actual consumption.
Initiate in use items monthly inventories
Provide system training to all HOD to effectively utilize electronic data available.
Prepare and provide cost and budget tracking tools.
Analyze financial drilldowns proved trough the Head Office.
Producing accurate data for the incentive mgmt. report.
Generating all F,B,H,O excel template orders in a timely fashion, after verifying the Order schedule placing them in the shared drive and notifying via email the Assistant F&B Director who takes full responsibility after that and copy F&B Director and all HOD’s.
Support the Process of submitting orders, ultimate responsible for reviewing orders against budget and stock on hand.
Generating all Count Sheets as per published inventory schedules.
Entering all Inventory Data and producing variance reports for the HOD’s to verify and revert back with accurate figures.
Support physical checking process on pier during loading.
Fully responsible for the spoilage report.
Fully responsible for the EPR file, electronic confirmation process.
Performing receiving reconciliation.
Performing internal bar transfers. Not from Special Services.
Fully responsible for performing Inventory Adjustments.
Fully responsible for performing Inventory Spot checks.
Fully responsible that all warehouse locations are inventoried all discrepancies are investigated and adjusted accordingly.
Controlling that all requisitions are posted the same day of issuing.
To assist with the achievement of departmental financial targets (revenue, costs) by.
Providing ideas to maximize beverage revenues and internal control and minimize costs and spoilage.
Reviewing financial transactions and monitoring budget to ensure efficient cooperation and expenditures stay within budget.
Reviewing constantly current operating procedures based on catalog of services and special services provided.